Need to access documents quickly while on the move? Go digital.

Electronic documents have two huge advantages: ease of retrieval and access. Unlike paper files that must be searched manually and often by memory, electronic files can be retrieved using keywords included in either the file name or the content, no matter where the document is located.
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Storage space an issue? Digital wins again.

Paper takes up space, no doubt about it. In today’s work environments where shared space is the norm, dedicated filing space for paper documents often doesn’t exist. With space at a premium and the cost of electronic storage getting cheaper every day, using a scanner to turn paper documents into digital files is an effective solution.
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What about legal and financial documents? Not as easy an answer.

Confidentiality and security are particularly important issues when it comes to legal and financial documents. Storing sensitive information electronically does open up the possibility that documents could be hacked and compromised. Even so, the advantages of digital documents still win out for most legal and financial advisors.
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Are there other times when paper documents still win? Absolutely!

It’s easy to give paper documents a bad rap, but it’s not always deserved. Sometimes a hard copy makes more sense. A detailed or complicated document is often easier to read, pass around and make notes on if it’s printed, says Paige Goff, vice president of sustainability and business communications with Domtar Paper in Fort Mill, SC. A printed document can sometimes be more easily shared if you’re disseminating information to a large group of people at the same time.
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Am I doing enough to protect both my paper and electronic documents? Depends.

Important legal and financial documents should be stored in a secure place with restricted access, recommends Andrew Hug, an attorney in Colorado Springs, CO. He advises purchasing a fire- and flood-proof safe for paper documents to protect your critical and sensitive records.
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Pixels vs. paper? Both.

Both digital and hard copies have their place. The key is implementing a system that ensures you have the right document in hand when you need it, and also allows you to sleep at night, knowing your information is secure.
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